Planning for Successful Fall Events

The summertime is always completely full of events, and when there’s a big event happening that’s likely to draw in a crowd then security is usually nearby. We’ve been working with some very interesting events throughout the summer. In July we had the pleasure of managing security for the 18th Save On Foods Nanaimo Dragon Boat Festival. Our team protected the site overnight and secure the beer gardens throughout the weekend. We also managed security for Bulls, Broncos and Barrels at the Coombs Rodeo Grounds this past weekend. As the summer draws to an end, it’s time to start planning ahead for all of your Fall events. Here are a few things to keep in mind: 

Plan in Advance

It’s always hard to move out of summer mode and refocus for the fall, but unfortunately it’s necessary. Don’t wait too long before planning your fall events! At this point you should be well on your way with any September or October events, and you should even be thinking about your 2019 holiday events and parties! Take a look at this March blog post for a checklist of event details to consider 4-5 months prior to any major event. It may seem incredibly early to be planning for the holidays, but the more you do in advance the better. Events always involve a lot of details and it’s easy to underestimate how much work they require. The sooner you start planning, the smoother your event will go. 

Be Aware of Risks

Events generally involve large groups of people, and when you bring together a large group of people there is always going to be a certain degree of risk. Are there capacity limitations on your venue? Are there safety risks or accessibility barriers that will need to be addressed? How will you manage entry and exit points to ensure that only valid attendees are present? If you’re serving alcohol, who will manage consumption levels and ensure that all guests remain safe? Make a list of any possible risks in relation to your event and plan for each one ahead of time. Safety is not only hugely important for your guests, but for your own liability as well. Don’t cut any corners when it comes to risk management!

Consider Outsourcing

There may be parts of the event planning process that you love or that your team is highly capable of, but depending on the size of your company and team, outsourcing can be a great option. Look for venues that have preferred caterers, or their own bar tenders or cleaning service. Outsourcing security is also a great idea. Security guards can manage entries and exits while also ensuring that all safety concerns are monitored, crowds are controlled and any issues are de-escalated and dealt with appropriated. 

Events are a lot of fun, but they’re also a lot of work! Blackbird Security has had some great experiences ensuring that attendees have been safe at events all throughout the summer, while workers have been afforded the peace of mind that comes with knowing that professional security is on hand. If you have an event coming up this fall or holiday season, let us know! We’d love to help your event run as smoothly as possible.

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