How to Prepare Your Event for the Worst Case Scenario

“Hope for the best, prepare for the worst.”

It might be a tired adage, but it still holds true in the world of security. When it comes to event planning, there are countless variables to consider ahead of time. Sometimes the unexpected happens – like dramatic weather, organized crime, or even riots, like the one that happened recently in Vancouver. 

There will always be some factors out of an event planner’s control, but that doesn’t mean you shouldn’t do your best to prepare for the worst. By establishing a watertight security protocol, you can ensure that even if something drastic happens, there will be a calm and authoritative presence to help minimize negative outcomes. 

With BC hosting some exciting, large-scale events this fall, have you considered your own event security plan yet? Halloween is just around the corner, and event security guards are in high demand. Get in touch and learn how the best security company in BC (and across Canada) can help you secure an awesome event. 

For now, let’s start by taking a look at how you can prepare your event for the worst case scenario. 

Analyze risks

Events typically draw large groups of people, and there is always some risk when a crowd is present. Spend some time long before your event to thoroughly examine every issue from a security and protection standpoint. What could pose a risk to one's health and safety? What is your emergency response strategy, and where can people go to get medical help? Are there any vulnerabilities in your entrance, admission, or ticketing systems that could lead to a security breach? Make sure that all safety procedures and rules are in place, that everyone engaged is trained, ready, and informed after taking potential dangers into account.

Know your event space

Being familiar with every inch of the venue is a crucial aspect of event planning. It's important to learn as much as you can about the actual site of your event, regardless of whether it’s an indoor or outdoor space, large or small, public or private. Security staff should be thoroughly aware of all primary entryways as well as any other less visible ways where a person could be able to enter or exit, such as rear doors or staff-only exits. Having a visual assistant like a floor plan or diagram could be highly beneficial. 

Ensure effective communication

Events have the potential to be chaotic and stressful for organizers, staff, and attendees alike. That’s why it’s important to make sure there are open lines of communication for the duration of the event. Consider using radios to provide quick and convenient communication between staff members, and always make sure that staff know who is in charge of each location and component of the event. Quick and straightforward communication may make a huge difference in the event of an unforeseen situation.

Hire the security experts 

Ultimately, the best way to prepare your event for the worst is to hire a top-notch security guard company. The Blackbird Security team is ready to handle a wide variety of possible threats and receives professional training in crucial areas, including:

  • First aid
  • Conflict de-escalation
  • Incident reporting
  • Customer service
  • Cultural sensitivity

And more. No matter what type of event you’re hosting, the presence of our world-class security guards minimizes risk and gives you more time to focus on the event itself. As Canada’s number one event security provider, we’re looking forward to partnering with you. Contact us and we will be happy to provide a 100% customized security plan tailored to your event and unique space. 

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